Supply Chain Management (Freelance)

KEY AREAS OF RESPONSIBILITIES 

• Creation and Management of Purchase Orders, Vendor  Scheduling Agreements, and Return Material Authorizations. 
• Master data settings for assigned fields to enable touchless  replenishment 
• Monitor Operational Performance Indicators. Secure supplier  delivery performance, including PO Delivery confirmations.
• Resolution of exceptions (e.g. GR-IR, Blocked Invoices, etc) and  escalations (e.g. Hot List execution).
• Identify supply risks and issues, drive mitigation actions, and  escalate if needed, in alignment with the Operational Material  Planner. 
• Secure in time availability, capacity (within boundaries), and prevention of obsolescence due to supply issues.
• For Just-in-Time (JIT) suppliers, monitoring of Production 
  Schedule and associated delivery schedule.
• Support continuous improvement and harmonization efforts to 
  realize standard Philips process execution. 
• Train Supplier users on OMM Tools, as needed (e.g. SNC)
   

KEY PERFORMANCE INDICATORS

• PO Approval
• PO Confirmation
• Overdue POs
• Number of Blocked invoices
• Master data accuracy 
• Projected shortages
• Supplier delivery performance (VMI & CLIP) 
   

REQUIRED COMPETENCES 

• Purchase Requisitions and Purchase Orders
• Master data management (system) 
• Supplier Development 
• Supplier Relationship Management 
• Supply Chain Risk and Security
• Places Purchase Orders with suppliers and monitors the outstanding order package in  terms of delivery time, quality and price. 
• Make adjustments in case of changes 
• Changes quantities within the framework of stock order levels and assignments by combining several orders for one supplier 
• Resolves Purchase Order issues, including e.g. GR-IR mismatches, missing Invoices, Under Delivery, Over Delivery, etc.
• Executes operational procurement master data set-up and maintenance
• Forecast communication with suppliers, including validation, including for Supplier Managed/Owned Forecast
• Tracks order confirmation, monitors open order position, expedites if needed and keeps SAP updated. 
• Identifies material shortage risks and takes action to mitigate
• Manage return orders to suppliers 
• Eliminate root causes of availability issues
• Manage the mitigation and involve Performance Managers in case commercial leverage is needed
• Manage consignment stock at supplier incl. regular stock take/count
• Manage material provided to vendor e.g. on repair/rework purchase orders incl. regular stock take/count
• Provides input for and joins supplier assessments and performance reviews, as agreed with Performance Manager.
• Initiates and runs projects to improve performance and processes, as agreed with Performance Manager and COE.
• Acts as Subject Matter Expert for Buyer Processes
• Supports Junior Buyers and provides training to new colleagues
• Knows the procedures and systems for placing orders. 
• Knowledge of the allotted products and suppliers. 
• Modern languages to conduct business conversations and correspondence with supplier. 
• Expedite and shortage mitigation with supplier
• Knowledge of the organization that surrounds the production process. 
• Supports junior buyers in shortage mitigation, root cause solutions and preventing recurrence.Handles high degree of uncertainty in the carrying out of the order (quality, quantity, presence).
• Works in accordance with guidelines 
• Decides when and how it is useful to contact the supplier. 
• Decides how to reach an agreement with the supplier in case of disruptions of the delivery.
• Supports other team members with their improvement activities and provides expert knowledge
   

Experience & Background 

• 3+ years' related experience
• ERP Experience required