Project Management Specialist

• Project Coordination and Stakeholder Management: Coordinate with project managers, team members, suppliers, finance, procurement, logistics, and other stakeholders to ensure smooth project execution and timely completion of deliverables.

• Task and Action Tracking: Create and maintain task lists, action trackers, and project deliverables. Follow up with action owners to ensure timely closure of pending activities and provide regular status updates.

• Prioritization and Adaptability: Manage multiple tasks simultaneously, prioritize activities based on production and project requirements, and switch between tasks efficiently to meet changing business priorities.

• Project Expense Tracking and Reporting: Collaborate with the Finance team to track project expenses incurred and invoiced. Prepare monthly expense reports and coordinate with project managers to monitor forecasted expenses and budget status.

• Procurement and Purchase Order Management: Create purchase requisitions using SAP Ariba or other relevant procurement tools. Understand direct and indirect purchasing processes and coordinate with procurement and project teams to ensure purchase orders (POs) are released on time.

• Shipment and Logistics Coordination: Coordinate shipments and logistics activities for Life Cycle Management (LCM) projects. Act as a liaison between project teams, suppliers, and internal logistics teams to facilitate timely material movement and resolve coordination issues.

• Hardware Product Issue Tracking: Collaborate with IMS leads to track hardware product defects, change requests, and associated action items. Follow up with relevant stakeholders to ensure issues are addressed and closed within agreed timelines.

• Documentation and Reporting: Prepare reports, maintain project documentation, record meeting minutes, and communicate project updates clearly to relevant stakeholders.

• Stakeholder Communication: Communicate effectively with internal and external stakeholders, proactively highlight risks or issues, and escalate concerns transparently to ensure timely resolution.

• Continuous Learning: Demonstrate the ability to learn new tasks, tools, and processes and become productive within approximately two weeks of assignment, depending on task complexity.

• Cross-Time-Zone Support: Be flexible to work a few hours during late evenings to align with US Eastern Standard Time (EST) for project coordination and stakeholder communication, as required.

High school diploma, along with active student status or enrollment at a university, college, or vocational education institution.

• Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.

• Good written and verbal communication skills.

• Strong coordination, organizational, and stakeholder management skills.

• Ability to manage multiple priorities and meet deadlines in a dynamic environment.

• Strong follow-up, problem-solving, and analytical skills.

• Attention to detail in expense tracking, documentation, reporting, and procurement activities.

• Willingness to learn new tools, systems, and processes quickly.

• Ability to work collaboratively across cross-functional teams and time zones.

• Proactive approach to identifying, communicating, and escalating issues.